Administrative Assistant

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 1,600 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #57 on Engineering News-Record's list of the Top 500 Design Firms.

JMT s Kinnelon, NJ office is looking for an energetic, team-oriented person to fill the role as an Administrative Assistant. This position is responsible for a wide variety of tasks including, but not limited to the following:

Essential Functions and Responsibilities

  • Answer, screen, and transfer incoming calls
  • Document editing and review for correct grammar and spelling (for both marketing items and engineering production items)
  • File documents and maintain current filing systems
  • Scan and copy documents
  • Process incoming/outgoing mail
  • Register staff for various trainings and complete online professional development forms
  • Maintain office supplies and marketing supplies at adequate levels
  • Process expense receipts for company credit cards reports and assist other staff with the completion of personal expense reports
  • Assist office manager with various administrative and production tasks, as assigned
  • Assist in marketing tasks with production of proposals, brochures, project sheets and resumes, as assigned
  • Track certifications and Training
  • Assist engineering staff on projects
  • Work with company s CRM system to manage projects and resumes

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